Event safety

Fundraising: Keep it legal, keep it safe

Thank you for your interest in holding your own event for Send a Cow.

We want you to stay safe and follow all the legal guidelines when fundraising for us. Here’s some straightforward information that you can follow when holding your fundraising event/activity.

Collections

  • Bucket collections are a really useful tool when fundraising. If you’re collecting in a public place you must have a permit from your local council, so make sure you plan well ahead. Most councils have details of how to apply on their website. If you’re collecting on private land (like a supermarket or pub) you will need written permission from the owner or manager.
  • When collecting money, please ensure it’s clear you’re supporting Send a Cow by using our logo and registered charity number: 299717. To borrow official collecting tins or buckets, please get in touch with us at events@sendacow.org
  • If you’re collecting in a public place you must have a permit from your local council, so make sure you plan well ahead. Most councils have details of how to apply on their website. If you’re collecting on private land (like a supermarket or pub) you will need written permission from the owner or manager.
  • If you’re collecting personal data (i.e. names, email or phone numbers) you must make sure it’s gathered and stored in compliance with the General Data Protection Regulation of 2018. Never share information or data about someone with anyone else, without their formal permission.

Events

When you organise a fundraising event you’re responsible for making sure it’s not a health and safety risk to others.

At home or with friends

If you’re holding a small event at home with friends, or in a pub, please take the time to consider if your event is legal and safe for all involved.

Events in public places or involving more than 50 people

  • You should carry out a simple risk assessment and consider any potential hazards for your event, fire safety and first aid availability. Contact events@sendacow.org for help with this.
  • For larger or more hazardous events we recommend you consider taking out public liability insurance if you are not covered by your venue’s insurance.
  • If you’re selling food or drink at your event, make sure it’s prepared hygienically, stored suitably and cooked thoroughly. You’ll also need to ensure it’s clearly labelled clearly to warn people with allergies.
  • You will also need a licence if you are selling alcohol at your event. For more information, contact the Food Standard Agency www.food.gov.uk
  • Consider first aid and fire safety. St John’s Ambulance can be contacted for advice.

Raffles and Lotteries

  • For raffles that you will be running at your event (on the day only), simply charge a standard price for each ticket and draw the name of the winner before your event is over.
  • If you plan to run a raffle or lottery over a longer period of time or sell tickets at more than one venue, you will need to purchase a lottery license from your council.
  • For more information about organising a raffle or lottery, please consult your local council or visit the Institute of Fundraising website.